Our confidential and proprietary information gives us a competitive edge in the marketplace. It would harm the Company if it were disclosed inappropriately. In addition, as a public company we must be extremely careful that we control the disclosure of material information about our business. Company policy requires all of us to keep CBRE's confidential information secure. This applies to information about our finances, strategies, operations, clients and compensation. It also applies equally to information belonging to our employees and clients.
These days most confidential information is in the form of electronic data stored on our computers and other devices. Our IT Department is continually improving our systems to protect sensitive information from unauthorized access. Most protection occurs behind the scenes and we don't even notice it, but each of us must play our part and take common-sense steps to prevent the loss or unauthorized use of sensitive information. There are laws in many countries that dictate what to do if any of our IT systems have been breached, and these laws may be triggered if your computer, laptop or mobile device is lost, stolen or accessed by an unauthorized user. Therefore, please be knowledgeable about your responsibilities to keep CBRE's information systems and devices secure, and what to do if they are compromised.
Each employee is required to sign an acknowledgement of his or her responsibilities to keep our information confidential. The obligations under this policy continue even after the employee leaves CBRE.
A few words of wisdom about securing our confidential information:
- Remember to mark all proprietary information as "Confidential." All electronic mail documents must be treated similarly to sensitive paper documents.
- Be aware of who might be listening when you are speaking about confidential matters—never talk about confidential matters in public areas such as elevators, taxis or restaurants. If you must, change names or speak in code.
- Do not share confidential information even within CBRE unless you are sure that the recipient has the need to know that information. If you are about to make them “inside” on information, then you need to tell them before disclosing the information.
- If you are required to disclose confidential information to a third party in the course of your job, you should do so only under a written non-disclosure agreement in a form approved by the Legal Department.
- Do not leave confidential information lying visibly on your desk or other places where it can be seen by unauthorized persons. Follow required procedures for safeguarding and disposing of confidential information, rather than throwing it away in an ordinary garbage can.
- Never share your passwords with another person.
- Avoid accessing questionable websites when using company computers.
- Avoid transferring company data to a personal computer.